Privacy Policy
Welcome to VarsitySheet (“VarsitySheet”, “we”, “us”, or “our”). VarsitySheet is an educational platform that provides university-related study materials, documents, AI-powered academic assistance, and related educational services through our website, mobile applications, Windows application, and other supported platforms.
This Privacy Policy explains how we collect, use, store, protect, and disclose information when you use VarsitySheet.
By creating an account or using VarsitySheet, you agree to the practices described in this Privacy Policy.
1. Information We Collect
Depending on how you use VarsitySheet, we may collect the following information.
1.1 Account Information
When you create or use an account, we may collect:
- Name
- Email address
- Password or securely stored authentication credentials
- Mobile phone number
- University
- Department
- University Session
- Academic Year
- Profile information
- Account type or subscription status
If you register or sign in using Google, Facebook, Apple, or another supported authentication provider, we may receive information permitted by that provider, such as your name, email address, profile identifier, and other information necessary for authentication.
1.2 Educational Information
To provide university-specific services, we may collect information such as:
- University
- Department
- Session
- Academic Year
- Course-related information
- Uploaded educational materials
- Study preferences and related academic information
1.3 Uploaded Content
Users may upload educational materials such as:
- PDF files
- Notes
- Study materials
- Course-related documents
- Other content supported by the platform
Users are responsible for ensuring that they have the necessary rights or permission to upload and share such content.
1.4 Usage Information
We may collect information about how you interact with VarsitySheet, including:
- Pages or screens viewed
- Features used
- PDF access and download activity
- AI feature usage
- Search activity
- Device and application information
- Login activity
- Error and diagnostic information
- Approximate usage statistics
1.5 Payment Information
If you purchase a paid service or subscription, payment processing may be handled by third-party payment providers.
Depending on the payment method, we may receive transaction-related information such as:
- Transaction ID
- Payment status
- Amount
- Subscription or purchase information
- Payment method information necessary to verify the transaction
We generally do not store complete card numbers, PINs, passwords, or other sensitive payment credentials that are handled directly by the relevant payment provider.
1.6 Technical Information
When you access VarsitySheet, certain technical information may automatically be collected, such as:
- IP address
- Browser type
- Operating system
- Device type
- Application version
- Network information
- Crash logs
- Security and diagnostic information
We use this information primarily to operate, secure, maintain, and improve the service.
2. How We Use Your Information
We may use collected information to:
- Create and manage your account.
- Authenticate your identity and provide login services.
- Provide university, department, session, academic-year, and course-specific content.
- Provide access to PDFs and other educational materials.
- Process downloads and other content-related requests.
- Provide AI-powered educational features.
- Maintain and enforce access limits for free and paid services.
- Process subscriptions and payments.
- Provide customer support.
- Detect and prevent fraud, abuse, unauthorized access, and security threats.
- Diagnose application and website errors.
- Improve the performance, reliability, and usability of VarsitySheet.
- Communicate with you about your account, security, transactions, service updates, or important changes.
- Comply with applicable laws and lawful requests.
- Protect the rights, property, and safety of VarsitySheet, our users, and others.
3. AI Features
VarsitySheet may provide AI-powered features that help users understand educational materials, generate summaries, answer academic questions, create study plans, generate flashcards, and perform other educational tasks.
Depending on the configuration of the service, information submitted to an AI feature may include:
- Your questions
- Selected university/department/course information
- Relevant educational materials
- Conversation or interaction context necessary to answer your request
AI responses may not always be accurate. Users should independently verify important academic information.
VarsitySheet may process AI requests through the AI infrastructure configured for the service. We may retain limited technical or usage information necessary for security, usage limits, troubleshooting, and service improvement.
4. PDF and Educational Materials
VarsitySheet may provide educational PDFs and other documents uploaded by users or administrators.
To provide access control, reading, downloading, watermarking, and security features, we may process and store uploaded files and associated metadata.
Downloaded documents may contain user-specific or other identifying watermarks designed to discourage unauthorized redistribution.
Users must not:
- Upload content they do not have permission to distribute.
- Upload unlawful content.
- Upload malicious files.
- Circumvent access restrictions.
- Remove or intentionally obscure security or ownership watermarks.
- Redistribute VarsitySheet materials in violation of applicable rights or restrictions.
5. Cookies and Similar Technologies
VarsitySheet may use cookies, local storage, session technologies, and similar mechanisms to:
- Keep users signed in.
- Maintain secure sessions.
- Remember preferences.
- Improve performance.
- Analyze usage.
- Protect the platform from abuse.
Disabling certain cookies or storage technologies may prevent some features from functioning correctly.
6. How We Share Information
We do not sell your personal information as a product.
We may share information when reasonably necessary with:
Service Providers
We may use third-party providers for services such as:
- Hosting
- Cloud storage
- Authentication
- Payment processing
- Email delivery
- Security
- Analytics
- Infrastructure and technical support
These providers may process information only as necessary to provide their services or as otherwise permitted by applicable agreements and law.
Legal Requirements
We may disclose information when we reasonably believe disclosure is necessary to:
- Comply with applicable law.
- Respond to lawful legal requests.
- Protect users or the public.
- Prevent fraud or abuse.
- Protect our rights or property.
- Investigate security incidents.
Business Transfers
If VarsitySheet or substantially all of its assets are involved in a merger, acquisition, restructuring, financing, sale, or similar transaction, information associated with the service may be transferred as part of that transaction, subject to applicable law.
7. Data Security
We use reasonable technical and organizational measures designed to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.
However, no internet transmission, server, application, or storage system can be guaranteed to be completely secure.
You are responsible for maintaining the confidentiality of your password and account credentials and should immediately contact us if you believe your account has been compromised.
8. Data Retention
We retain information for as long as reasonably necessary to:
- Provide the service.
- Maintain your account.
- Fulfill legitimate business and security purposes.
- Resolve disputes.
- Enforce agreements.
- Comply with legal obligations.
When information is no longer reasonably required, we may delete, anonymize, or otherwise dispose of it in accordance with our operational practices and applicable law.
9. Your Rights and Choices
Subject to applicable law and reasonable verification requirements, you may have rights to:
- Access certain personal information associated with your account.
- Correct inaccurate account information.
- Update your profile information.
- Request deletion of your account or certain information.
- Withdraw certain permissions where applicable.
- Contact us regarding privacy concerns.
Some information may need to be retained where required for legal, security, fraud-prevention, accounting, or other legitimate purposes.
10. Account Deletion
You may request deletion of your VarsitySheet account through the available account settings or by contacting us.
Upon a valid deletion request, we will take reasonable steps to delete or anonymize information that is no longer required for legitimate purposes, subject to applicable legal and operational requirements.
Deletion of an account may result in the loss of access to purchased services, uploaded content, saved materials, or other account-related features.
11. Children’s Privacy
VarsitySheet is an educational service. Users should provide accurate information about themselves and should not create an account if they are prohibited from doing so by applicable law or the terms of the service.
If we learn that we have collected personal information from a child in circumstances where such collection is not permitted, we may take reasonable steps to delete that information.
Parents or legal guardians who believe that a child has provided personal information to VarsitySheet may contact us.
12. Third-Party Services and Links
VarsitySheet may integrate with or link to third-party services, including authentication providers, payment providers, cloud services, or external websites.
Those third parties may have their own privacy policies and terms. VarsitySheet is not responsible for the privacy practices of independent third parties.
13. International Data Processing
Depending on our infrastructure and service providers, your information may be processed or stored in countries other than Bangladesh.
Where required, we will take reasonable measures to protect information in accordance with applicable laws and contractual requirements.
14. Changes to This Privacy Policy
We may update this Privacy Policy from time to time.
When material changes are made, we may provide notice through the website, application, email, or other appropriate means.
The “Last Updated” date at the top of this policy indicates when the policy was most recently revised.
Your continued use of VarsitySheet after an updated Privacy Policy becomes effective constitutes acceptance of the updated policy to the extent permitted by applicable law.
15. Contact Us
If you have questions, concerns, requests, or complaints regarding this Privacy Policy or the handling of your personal information, please contact us through the official VarsitySheet support/contact channel.
Website: VarsitySheet
Domain: varsitysheet.com
Email: support@varsitysheet.com
16. Acceptance
By using VarsitySheet, you acknowledge that you have read and understood this Privacy Policy and agree to the collection and use of information as described above, subject to applicable law.